Project Manager - Lesvos

Job Title


Project Manager


Starting date








Contract duration


6 months, renewable






Reporting to


Head of Mission






Supervision of


Project staff


Duty Station




Dependents Non-family duty station

General context of the Project

Greece has been a longstanding country of first arrival and transit for refugees and migrants.  Since 2014, approximately 1.259.246 million refugees transited Greece via land and sea, and 2,051 died in the attempt. Asylum-seekers at the Reception and Identification Centres (RICs) on the Greek Islands have to cope with hard-living conditions. Having survived dangerous journeys in search of safety in Europe, they have been trapped on the Islands for years, exacerbating feelings of insecurity, loneliness and hopelessness.

On Lesvos, on the 9 September 2020, a fire broke down in the notorious Moria camp,  urning it to the ground and leaving thirteen thousand people displaced. With financial  (250+ million) and technical support from the European Commission, Greek authorities are constructing fences and concrete walls around existing camps, building closed camps in remote locations on the Aegean islands, and introducing legislation to further restrict the freedom of movement in and access to camps.

Following the relocation of many recognized refugees to the mainland, currently, it hosts approximately 2119 people, 86% of the 2340 asylum seekers and refugees residing on Lesvos.

The majority of the population are from Afghanistan (68%), Somalia (11%) and the Democratic Republic of Congo (5%) Women account for 19% of the population and children for 27%.


General purpose of the position

This position is aimed at ensuring the prompt and effective delivery of the assigned Project in Lesvos. By the end of the assignment, the post holder is expected to have:

– Contributed to ensuring beneficiaries targeted by projects are accessing all the foreseen services;

– Ensured the technical quality of projects by paying particular attention to technical aspects of the Protection and Mental Health sector required;

– Managed all project logistics to ensure the achievement of projects’ activities;

– Managed all financial resources available to projects – ensuring sound documentation is in place for all procurements and internal and donor procedures are applied as applicable.

– Ensured data is collected to respond to all projects’ indicators in a timely fashion for  interim and final reporting;

– Ensured timely submission of all reports and contributed to countrylevel reporting;


Main responsibilities and tasks

Program and representation

Ensures effective planning, implementation as well as monitoring and evaluation of the project

Under the supervision of the Head of Mission, he/she represents INTERSOS for all interaction and negotiation, notably donors, and other stakeholders, including local authorities

Ensure participation of INTERSOS in all coordination meeting, relevant Working Groups

Maintain strong relations with local authorities, other NGOs, UN agencies, and other local actors with support of the coordination team also to identify new fundraising opportunities and partnership

Follow up on project implementation including revision of targets against    achievements, identification of gaps in the response in order to define needed adjustments in the implementation


Management and Programme  Quality

  • Ensures continuation of all the foreseen activities
  • Develops and manages the implementation of/adherence to work plans
  • Provides protection / MHPSS technical support to projects’ staff
  • Ensures respect of and adherence to INTERSOS rules and regulations, code of conduct, and Charter of values.
  • Ensures and proposes capacity- building opportunities for national staff

 Procurement & Finance

  • Manages all the financial resources allocated to projects, producing financial plans and cash forecasts and verifying budgets vs. actual on a weekly and monthly basis
  • Prepares and ensures the regular update of a financial plan
  • Verifies and approves purchase, in line with the budget and the financial and procurement plan
  • Verifies regularly the bookkeeping entries in the INTERSOS accounting spreadsheets (PN): verifying budget line allocations, budget expenditure status against actual delivery and the financial plan for the project implementation period
  • Ensure purchases of goods, services, supplies are in line with the relevant INTERSOS procurement guidelines and procurement plan
  • Manages all the logistical procedures, ensuring INTERSOS and donor requirements are met, and proper documentation is collected and maintained


Monitoring, evaluation and reporting

  • Delivers timely quality reporting on project activities, including findings in terms of impact on individual and communities.
  • Ensures a sound monitoring of the project by producing, regularly updating the project appraisal tool (PAT)
  • Takes part to projects’ meetings called by donors and/or any relevant stakeholders, in close coordination and under the supervision of the Head of Mission


Program Development

-Develops budgets and project proposals for sector, in close coordination and under the supervision of the Head of Mission


Human Resources and Personnel Management

  • Enhances quality of implementation by training projects’ staff
  • Ensures regular performance evaluation of project staff (national and international, as needed) in line with an internal regulation.
  • Ensures timely recruitment of national staff, in coordination with relevant support staff, as per INTERSOS policy for staff recruitment
  • Ensures the creation and maintaining of respectful and positive working relationships, which allow for the effective implementation of all activities.
  • Supports the team in development of their skills, knowledge and capacities through training opportunities and on-the-job mentoring.
  • Ensures smooth communication within the team and with other supporting entities


External Relations

  • Ensures coordination with the different actors in the area of intervention
  • Ensure that referral pathways are in place and that INTERSOS receives quality referrals from different actors
  • Maintain good relations with partners and establish MoUs when needed


Perform other tasks and duties as required in order to ensure correct implementation of project activities



Advanced university degree in psychology, social sciences, political sciences, law or other relevant fields. A first-level university degree with a relevant combination of academic qualifications and experience may be accepted instead of an advanced university degree.


Professional experience

Management skills and leadership in humanitarian response interventions;

Good project proposals and reports writing capacity in accordance with INTERSOS standards and donors requirements;

Ability to work with a tight schedule, with little supervision and under pressure



Fluency in written and spoken English, good reporting and communication skills are required.

Greek is considered an advantage


Personal requirements

      • Ability to work in a team and independently;
      • Previous experiences in Greece (desirable);
      • Strong team spirit,
      • comfortable in a multi-cultural environment;
      • Interpersonal skills, especially
      • in managing relationships with the teams;
      • Strong communication skills (written and oral) ;
      • Strong negotiation and diplomatic skills;
      • Problem-solving;
      • Ability to deal with heavy work pressure;

If you wish to apply for the above position, please submit your CV along with a Cover Letter in English quoting reference code “Project Manager” in the subject line of the e-mail

All applications will be treated with the strictest confidentiality. Only shortlisted candidates will be contacted for an interview appointment. Order or priority will be held and the identification of candidate could take place before the vacancy’s ending date.

To help us with our recruitment effort, please indicate in your email & motivation letter where you saw this job posting.

Closing date: 16/12/2021






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