Human Resources Manager

 

Job Title Human Resources Manager  
Country Greece
Duty Station Thessaloniki, Ioannina, Larisa, Athens  
Reports to Legal Representative / Executive Director
Coordinates with: Management Team members
Project: IOM – “Hellenic Integration Support for Beneficiaries of International Protection-HELIOS” and other projects of INTERSOS Hellas
Starting Date: ASAP

Purpose/ objective of the position

Works with the technical support of the Executive Director for the management of the National Staff (policies/strategies, rules and tools). He/she is responsible for the design, regular update and implementation of the National Staffs Internal Regulations. He/she supports the mission staffs (National and International) with team management responsibilities in the application of Internal Regulations.

 

Tasks and responsibilities Planning

• Designs, implements and updates the National Staffs Internal Regulations in line with INTERSOS Hellas standards and with the local Labour Law.
• Develops a standardized Induction program for staff
• In coordination with the Management Team (e.g. Executive Director, Country Finance Officer, Log coordinator, Project Manager) designs and updates the mission organizational charts and the staff Job Descriptions. Guarantees standardization across the mission
• Follows up on local training opportunities for the Staffs and shares information/coordinates with the Project Managers or any other relevant team member. Supports in the identification of possible training needs
• Guarantees that all reporting requirements from the donor are met and submitted within the relative deadlines

Implementation and Monitoring

• Monitors and guarantees the implementation of the Internal Regulations through regularly visits to the project locations
• With the support of the project HR Manager guarantees that all personnel dossiers are kept in order and updated according to the Greek labor law and donor requirements (e.g. contract of employment, contract’s amendment, CVs, hiring documents, disciplinary measures, leave requests and justifications, resignation letters)
• Coordinates recruitments (e.g. prepares the Job Vacancies, checks the received applications and participates in the shortlisting, participates in interviews and oversees the whole selection process)
• Supports all team members with team management responsibilities when dealing with disciplinary measures
• Support the Coordinators in the evaluation process and guarantees that all staffs are properly and regularly evaluated. Makes sure evaluations are properly archived
• Regularly visits the project locations and verifies the implementation of the Internal Regulations
• Check the payrolls delivered by the external accountant before salary payments
• Make sure that the payslips correctly include what is foreseen in terms of remuneration by the Internal Regulations and National Law
• Complete staff’s salary payments
• Foreseen the staff costs in order to deliver the budget to the donors when required.
• Writes and shares regular ad-hoc reports of his/her own work
• Any other task required from the job

Representation

• Makes sure the Internal Regulations is validated by INTERSOS Hellas legal advisor and by the local Labour Office
• Liaises with the legal advisor, external accountant and with the labour office for anything that is related to personnel

Required profile/experience/competences

• University Degree in HR management / Economics / Administration related studies
• Native Greek speaker, excellent knowledge of English in addition to Greek
• Minimum 2 years’ experience in Human Resources Management
• Highly able to keep confidentiality
• Able to work independently and be proactive
• Good communication and problem-solving skills
• Planning and organizing
• Strategic vision and planning
• Work under strict deadlines
• People Management and Teamwork
• Cross-cultural awareness
• Behavioral flexibility

• Results, quality and service orientation
• Leadership

 

 

 

HOW TO APPLY

If you wish to apply for the above position, please submit your CV along with a Cover Letter in English quoting reference code “Human Resources Manager” in the subject line of the e-mail at: jobs@intersos.gr; Only shortlisted candidates will be contacted for an interview appointment. Order or priority will be held and the identification of candidate could take place before vacancy’s ending date.

To help us with our recruitment effort, please indicate in your email & motivation letter where you saw this job posting.

Closing date: 13/06/2021

 

 

 

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