Reports to<\/strong><\/td>\n| Finance Coordinator<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n <\/p>\n <\/p>\n Purpose\/objective of the position<\/strong>:<\/p>\nThe Admin – Finance Assistant is responsible to support of the proper technical implementation of all accounting-financial activities of the project. In this context, he\/she ensures the correct and effective management of financial resources, in accordance with the Organization\u2019s procedures. He\/she is responsible to support, INTERSOS finance activities and staff with administrative tasks on a daily basis. He\/she is expected to be honest and transparent and keep the necessary level of confidentiality on information acquired on the job.<\/p>\n Management and Program Quality<\/u><\/strong><\/p>\n <\/p>\n Finance and Administration<\/u>
\u2022 Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability.
\u2022 Follow up all expiring rental contract dates and bills and inform the Finance Coordinator in order to leave enough time to arrange a renewal or look for some other alternative.
\u2022 Process the payment to suppliers and keep strict on all documentation involved, informing the Finance Coordinator of any sort of disparity.
\u2022 Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation.
\u2022 Classify and prepare all accounting pieces as requested by the Finance Coordinator.
\u2022 File the accounting documents and enter the accounting pieces in the accounting file, with the support from the Finance Coordinator.
\u2022 Handling all payments to suppliers and contractors as requested and authorized by management staff and immediate supervisor, both by cash and by bank transfers
\u2022 In charge of daily book keeping and cash counts
\u2022 To assume responsibility for cash account administration, ensuring conformity to existing procedures; shortages or thefts must be reported
\u2022 Ensuring a good filing of the financial files and records
\u2022 To ensure project expenses are reasonable, allocable, prudent and spent in accordance with INTERSOS and donors rules and regulations, support annual auditing procedures
\u2022 Daily administrative office tasks<\/p>\n Administration<\/u>
\u2022 Collaborate with the field team to gather the Logbooks per vehicle and deliver them to the Logistics Coordinator.
\u2022 Collaborate with the field team to gather the Timesheets, Contracts and Payslips and deliver them to the HR Coordinator.
\u2022 Support Finance Coordinator in filling of documentation in preparation of internal or external audit procedures.
\u2022 Reporting Requirements<\/p>\n\n- Provide Monthly report to the Finance Coordinator<\/li>\n<\/ul>\n
<\/p>\n As per required the Finance Assistant should be copied in relation to<\/u>
– Administrative Issues
– Dissemination of Information in relation to general Finance Matters
– PRs and IMP
– Preparation of Finance Files<\/p>\n <\/p>\n Minimum Requirements and Past Experience<\/u><\/p>\n – Good understanding of English, both written and verbal is mandatory; Native Greek speaker is mandatory
– Strong organizational and problem-solving skills with analytic approach, rigor and attention to detail.
– Ability to integrate and work well within multi-ethnic and multicultural team;
– Ability to achieve results effectively, considering the need for speed, scale and quality;
– Good Knowledge and skills in computer usage including word, excel, power point, and social media;
– Relevant degree in finance, business or administration;
– Desirable Essential previous working experience of at least 1 year in relevant job<\/p>\n <\/p>\n HOW TO APPLY<\/strong><\/p>\nIf you wish to apply for the above position, please submit your CV along with a Cover Letter in English<\/strong>\u00a0quoting reference code \u201cAdmin \/ Finance Assistant\u201d<\/strong> in the subject line of the e-mail at:\u00a0<\/strong>jobs@intersos.gr<\/strong><\/a>. Only shortlisted candidates will be contacted for an interview appointment. Order or priority will be held and the identification of candidate could take place before vacancy’s ending date.<\/p>\nTo help us with our recruitment effort, please indicate in your email & motivation letter where you saw this job posting.<\/p>\n Closing date: 10\/05\/2022<\/strong><\/p>\n[\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=”1″ _builder_version=”4.2.2″][et_pb_row _builder_version=”4.2.2″][et_pb_column type=”4_4″ _builder_version=”4.2.2″][et_pb_cta title=”Download the Vacancy” button_url=”https:\/\/www.intersos.gr\/wp-content\/uploads\/2022\/05\/ToR_Admin_Finance-Assistant_Feb22.pdf” url_new_window=”on” button_text=”Download” _builder_version=”4.9.4″ header_text_color=”#000000″ background_color=”#ffffff” custom_button=”on” button_text_color=”#000000″ link_option_url_new_window=”on” hover_enabled=”0″ sticky_enabled=”0″][\/et_pb_cta][\/et_pb_column][\/et_pb_row][\/et_pb_section]<\/p>\n","protected":false},"excerpt":{"rendered":" Admin \/ Finance Assistant<\/p>\n","protected":false},"author":1,"featured_media":97,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_et_pb_use_builder":"on","_et_pb_old_content":"","_et_gb_content_width":""},"categories":[34,8],"tags":[],"_links":{"self":[{"href":"https:\/\/www.intersos.gr\/en\/wp-json\/wp\/v2\/posts\/3165"}],"collection":[{"href":"https:\/\/www.intersos.gr\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.intersos.gr\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.intersos.gr\/en\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.intersos.gr\/en\/wp-json\/wp\/v2\/comments?post=3165"}],"version-history":[{"count":2,"href":"https:\/\/www.intersos.gr\/en\/wp-json\/wp\/v2\/posts\/3165\/revisions"}],"predecessor-version":[{"id":3172,"href":"https:\/\/www.intersos.gr\/en\/wp-json\/wp\/v2\/posts\/3165\/revisions\/3172"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.intersos.gr\/en\/wp-json\/wp\/v2\/media\/97"}],"wp:attachment":[{"href":"https:\/\/www.intersos.gr\/en\/wp-json\/wp\/v2\/media?parent=3165"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.intersos.gr\/en\/wp-json\/wp\/v2\/categories?post=3165"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.intersos.gr\/en\/wp-json\/wp\/v2\/tags?post=3165"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}} |