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Job Title |
Admin / Finance Assistant |
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Country |
Greece |
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Duty Station |
Lesvos, Mytiline |
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Reports to |
Hierarchical: Project Manager Technical: Country Finance Coordinator, HR Manager |
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Job Type |
Part time |
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Duration |
8 months |
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Starting date |
To be confirmed |
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Deadline |
31/03/2021 |
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Duties and tasks |
Purpose/objective of the position:
The Admin / Finance Assistant is responsible to support of the proper technical implementation of all accounting-financial activities of the project. In this context, s/he ensures the correct and effective management of financial resources, in accordance with the Organization’s procedures. He/she is responsible to support, INTERSOS finance, accounting and HR activities along with other administrative tasks on daily basis. He/she is expected to be honest and transparent and keep the necessary level of confidentiality on information acquired on the job.
Management and Programme Quality
Finance • Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability. Human Resources – Monitor and update the Staff Scheduler and personnel dossiers for Lesvos staff (annual leaves, sick leaves, absences etc) – Ensure that all HR files are kept and locked according to INTERSOS and legal requirements (e. g. employment contracts, CV’s, hiring documents etc) – Draft personnel’s contracts according to the HR Manager’s guidelines – Responsible for collecting Timesheets, Payslips and any other administrative document related to personnel Administration • Collaborate with the field team to gather and review the Logbooks per vehicle |
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Reporting Requirements
As per main duties outlined above the Admin/Finance Assistant is responsible for
Reports to Finance Coordinator, HR Manager
Log and track data as agreed
Provide reports as necessary
Provide incident/security reports as necessary
As per required the Admin / Finance Assistant should be copied in relation to
– Administrative Issues
– Dissemination of Information in relation to general Finance Matters
– Purchase Requests
– Preparation of Finance Files
– Preparation of HR Files
Minimum Requirements and Past Experience
– Good understanding of English, both written and verbal is mandatory; Native Greek speaker is mandatory
– Strong organizational and problem-solving skills with analytic approach, rigor and attention to detail.
– Ability to integrate and work well within multi-ethnic and multicultural team;
– Ability to achieve results effectively, considering the need for speed, scale and quality;
– Good Knowledge and skills in computer usage including word, excel, power point, and social media;
– Relevant degree in finance, business or administration;
– Desirable Essential previous working experience of at least 1 year in relevant job
If you wish to apply for the above position, please submit your CV along with a Cover Letter in English, not later than 31st of March to the following email address: recruitment.greece@intersos.org. All applications will be treated with the strictest confidentiality. Only shortlisted candidates will be contacted for an interview appointment. Order or priority will be held, and the identification of candidate could take place before the vacancy’s ending date.